NSF FASTLANE at the UI

| NSF Info Page | | Internal UI FASTLANE Deadlines |


Important information for UI FASTLANE USERS who intend to submit a proprosal or preproposal electronically via FASTLANE


A PASSWORD is required:

You must contact John-Massa@uiowa.edu well in advance (4 weeks is recommended) of the application deadline to make sure you understand the FASTLANE submission process, and to obtain the required NSF FASLTANE PASSWORD.

FASTLANE used to use a "PIN" (Personal Identification Number) system but has changed to a PASSWORD system. FASTLANE Passwords now expire every 365 days. If you attempt to log into FASTLANE after your password has expired you can still get in, but you will have to make up a new password before you can perform any FASTLANE tasks. For more information on NSF''s transition from PINS to PASSWORDS click HERE.


Using NSF FASTLANE from the UI is NOT a last-minute substitute for a paper proposal. Several steps are involved, which may take days or weeks to complete; thus, FASTLANE requires ADDITIONAL lead-time (see below: Internal UI FASTLANE Deadlines ), especially for first-time users.


FASTLANE IS NOW REQUIRED

(except for those funding opportunities that require an NSF Grants.gov Submission)

You must follow the Internal UI FASTLANE Deadlines

  1. PI completes the FASLTANE forms on the WEB;
  2. PI hits the "CHECK" button in FASTLANE to check for major errors in the proposal;
  3. PI permits Sponsored Research Office (SRO) "view/edit/submit" access to the FASTLANE proposal;
  4. PI prints out a full paper copy of the FASTLANE proposal;
  5. PI completes UI Proposal Routing forms and routes the printed proposal and accompanying routing forms on the UI campus;
  6. SRO representative (for the UI this is john-massa@uiowa.edu), who now has the fully routed paper copy and properly completed FASTLANE electronic forms, submits the electronic proposal to NSF.

FASTLANE proposals must still be routed on the UI Campus:

The mandatory UI proposal routing process is still a paper process. A complete hard copy of the entire NSF FASTLANE proposal, printed by the PI from the WEB after the the forms and narrative are completed, must be routed at the UI, as with any other proposal for external funding, and this includes completing the UI Proposal Summary forms (commonly called "routing forms.")

All NSF forms, including the Cover Sheet, must be completed by the PI at the NSF FASTLANE site at http://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp using a WEB browser such as Netscape or Microsoft Internet Explorer.

You must still have at least the Adobe Acrobat VIEWER installed on your computer in order to DISPLAY PDF files. If you do not have the viewer installed, refer to the following for information on locating and installing the viewer:

Using Adobe Acrobat Reader for Printing
https://www.fastlane.nsf.gov/a0/about/using.htm

File uploads no longer have to be in PDF format! (Previously, you had to purchase a PDF WRITING program, usch as Adobe Acrobat, in order to produce your own PDF files for uploading into FASTLANE).

In addition to PDF files, users can now upload a variety of word-processor files and PostScriptfiles. These files will automatically be converted to PDF format. (NOTE: Be sure to print out your narrative and check to see that the PDF conversion was successful.)

List of Supported file formats

Prepare an NSF FASTLANE Proposal

For various reasons, NSF FASTLANE proposal elements may be completed incorrectly, and it often takes more than a day to get things straightened out. So if an NSF FATLANE application were attempted at the last minute and something went wrong, the deadline would be missed. NSF will extend a deadline only for errors caused by an NSF FASTLANE glitch or a natural disaster.

  • PI contacts John-Massa@uiowa.edu to obtain his/her NSF password.
  • PI completes proposal in NSF FASTLANE;
  • PI clicks on the "Allow SRO Access" button on the proposal preparation FASTLANE page, and gives full "view/edit/submit" rights, which permits the Sponsored Research Office (="SRO":  For the UI, the "SRO" is the Division of Sponsored Programs) to review and (after routing, if there are no errors) submit the proposal.
  • PI prints out a full paper copy of the proposal (all NSF forms and narrative, as you would normally do for routing);
  • PI routes the full paper copy using the UI Proposal Summary forms ["Routing Forms"], as with any UI research proposal, obtaining PI, chair and dean signatures.
  • The SRO representative for the UI (John-Massa@uiowa.edu) is notified automatically by NSF FASTLANE via e-mail that a proposal is ready for SRO review. If the internal UI routing has been completed and the proposal looks OK, the SRO submits the proposal to NSF electronically.

Internal UI FASTLANE Deadlines

Why are internal UI deadlines necessary to use the FASTLANE sytem?

5 full working days or more before the application deadline

  • PI completes proposal in NSF FASTLANE;
  • PI clicks on the "Allow SRO Access" button on the proposal preparation FASTLANE page, and gives full "view/edit/submit" rights, which permits the Sponsored Research Office (="SRO":  For the UI, the "SRO" is the Division of Sponsored Programs) to review and (after routing, if there are no errors) submit the proposal.
  • PI prints out a full paper copy of the proposal (all NSF forms and narrative, as you would normally do for routing);
  • PI routes the full paper copy using the UI Proposal Summary forms ["Routing Forms"], as with any UI research proposal, obtaining PI, chair and dean signatures.
  • The SRO representative for the UI (John-Massa@uiowa.edu) is notified automatically by NSF FASTLANE via e-mail that a proposal is ready for SRO review. If the internal UI routing has been completed and the proposal looks OK, the SRO submits the proposal to NSF electronically.