NIH Public Access Policy: Standard Language for Publication Agreements

In accordance with the NIH Public Access Policy, investigators publishing the results of research funded in whole or in part by the NIH must contribute a copy of the manuscript to the NIH PubMed Central database – a publicly accessible digital archive of full-text, peer-reviewed journal articles. Therefore, any agreement to publish the results of NIH-funded research must allow the PubMed contribution.

If offered a publication agreement or similar copyright transfer agreement that does not accommodate the PubMed Central requirements, please ensure your ability to comply with the NIH Public Access Policy by incorporating the following language:

Publisher acknowledges that Author’s manuscript is subject to the NIH Public Access Policy. Notwithstanding anything to the contrary in this Agreement, the Author expressly retains the right to comply with said Policy by contributing a copy of the final manuscript to the National Institutes of Health, sponsor of the research reported in this manuscript, upon acceptance for publication by Publisher. The NIH is authorized to make the manuscript publicly available in digital format through its PubMed Central database within 12 months following publication by Publisher.

Please note the importance of incorporating the above stipulations into the agreement. The NIH is checking for compliance with the NIH Public Access Policy, which is now a statutory requirement and a condition of the NIH funding that supported the research; therefore, failure to comply could result in serious penalties, including the loss of NIH funding.

For further information and additional documentation of the NIH Public Access Policy requirements and guidelines, please review the Policy information at http://publicaccess.nih.gov/policy.htm and visit the PubMed Central site at http://www.ncbi.nlm.nih.gov/pmc/.

Questions may be directed to the Division of Sponsored Programs, e-mailing dsp@uiowa.edu or phoning 319-335-2123.