• Effective Date

The effective date for the DMS Policy is January 25, 2023. Specifically, the policy applies to:

  • Competing grant applications that are submitted to NIH for January 25, 2023, and subsequent receipt dates.
  • Proposals for contracts that are submitted to NIH on or after January 25, 2023.
  • Other funding agreements (e.g., Other Transactions) that are executed on or after January 25, 2023, unless otherwise stipulated by NIH.

Research Covered by the 2023 DMS Policy

The policy applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.   The DMS Policy does not apply to research and other activities that do not generate scientific data, for example: training, infrastructure development, and non-research activities.


Scientific Data

Scientific Data is defined as data commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications.  

  • Scientific data includes any data needed to validate and replicate research findings.
  • Scientific data does not include laboratory notebooks, preliminary analyses, completed case report forms, drafts of scientific papers, plans for future research, peer reviews, communications with colleagues, or physical objects such as laboratory specimens.


Repositories for Sharing Scientific Data

Click here for a list of NIH-supported repositories and generalist repositories. NIH Institutes and Centers may require or recommend that data be shared with a specific repository; check the Funding Opportunity Announcement or Request for Proposals.


DMS Plan Format

Click here for the NIH DMS Plan format page preview that walks investigators through the Elements of a DMS Plan. A final, fillable version of the format page along with detailed instructions for preparing DMS Plans will be incorporated into the FORMS-H NIH Application Instructions available in the fall.


Budgeting for Data Management and Sharing Costs

NIH recognizes that making data accessible and reusable for other researchers may incur costs. Click here for examples of allowable data management costs that may be included in proposal budgets. University of Iowa additional guidance on allowable data management costs is under development.


Educational Opportunities

University of Iowa NIH DMS Webinar

August 30th from 1:15 – 2:00 p.m.

  • Brief presentation (~20 minutes) on the NIH DMS policy requirements and UI offices that can assist with implementation.
    Open for questions from campus.

Representatives from the Division of Sponsored Programs, UI Libraries, the Human Subjects Office, ITS Research Data Services, IT Security, and the Data Governance Task Force will be available to answer questions.


University Libraries NIH Data Management and Sharing Plans Workshop - This session will help you create a useful and well-written plan that meets the requirements and can be put into practice in your project. We’ll dig into each section of a plan, including: describing the types of data for your proposed project; standards for data and metadata; selecting a repository; addressing preservation and access requirements; and considerations for access, reuse and redistribution. Examples and UI and NIH resources will be discussed. Bring a draft plan if you have one, and the FOA to which you are responding. 

Sign up preferred, but drop-ins welcome.

  •  Tuesday, September 27th, 2022 1:00-2:00pm, ZOOM
  •  Thursday, October 20th, 2022 2:00-3:00pm, ZOOM
  • Wednesday, November 9th, 2022 10:00-11:00am, ZOOM


For more information