The University of Iowa

PI Transfer/Departure/Change of Status

Complete a PI Departure, Request for Grant Transfer, or Request for Approval of Adjunct, Visiting, Emeritus or Retired Faculty as PI form if a Principal Investigator will be leaving his/her UI position or will be transitioning to an Emeritus, Visiting or Adjunct status.

This form is used only for federal and non-federal sponsored projects (funds 500/510) to notify the Division of Sponsored Programs (DSP), Grant Accounting Office (GAO), Human Subjects Office (HSO), Institutional Animal Care and Use Committee (IACUC), and Environmental Health and Safety (EHS) of the status of an individual project when the PI's position at the UI changes. This includes the following actions for any of their sponsored agreements:

  • Transferring a grant to a new institution (not an option for contracts);

  • Ending/early termination with PI’s departure;

  • Requesting a change in PI for the project to stay at the UI (requires new UI Routing Form. Proposal Type: Change of PI);

  • Requesting an adjunct, visiting or emeritus appointment for the PI in order for the project to stay at the University of Iowa.

Important Note: A separate form is required for each project.  It is recommended that the department initiate the PI Departure, Request for Grant Transfer, or Request for Approval of Adjunct, Visiting, Emeritus or Retired Faculty as PI form at least 90 days prior to the PI's change in position.

If a PI has internal, departmental, or unfunded sources that support research with humans, animals, or a wet lab, complete the Internal/Unfunded PI Transfer/Departure Form. Except for the source of funding, the same conditions as noted above apply for the completion of this form.

Workflow path and approvals

The form will be initiated by the PI's department through workflow. The form can also be found at DSP e-FormsThe form will automatically route to the PI, Departmental Research Administrator, Dean & DEO for approval and then to GAO for review. GAO approval is only an indication that the form has been completed accurately and appropriate documentation is attached to proceed with the requested action. This will prompt DSP to take the appropriate and necessary action based upon the request and information contained on the form. Additional offices may contact you based on the nature of your project and answers to questions on the form.