Frequently Asked Questions

1. When is a Subrecipient Information Form required?

• Subrecipient Information Form is required for new subaward or competitive renewals agreement requests (this also includes a changes in subrecipient).  This would be when you have either a) have never initiated subaward from the project before or b) you are initiating a subaward to a subrecipient that does not currently have an active agreement in place with your project. 

2. What is the process when my BR flips?

• "BR" or Budget Reference Field, is changed based upon the terms of your prime award regarding automatic carryover. Grant Accounting is responsible for determining when it is appropriate to flip the BR on the prime award. Our eDSP system will handle the BR flipping in the background automatically when amendments to existing subawards are requested.

3. What is the FDP COI Clearinghouse?

• The FDP COI Clearinghouse is a site that provides a central location for educational institutions and other entities to document that they are in compliance with various federal agencies.

4. What is the FDP Expanded Clearinghouse?

• The FDP Expanded Clearinghouse is a site that uses on-line entity profiles in lieu of subrecipient commitment forms to obtain information needed by pass-through entities when they are issuing subawards or monitoring their subrecipient entities.  Information such as UEI, EIN, Congressional District, SAM.gov registration, institution type, and some certifications, etc. may all be found here.  The University of Iowa is a member.

5. I can't find the project.  What do I do?

• You may not have individual access to a specific project.  Please call or email DSP and we will assist you in gaining access.

6. I can't find the subrecipient.  What do I do?

• Double check they are using the correct legal name of the subrecipient (e.g. Regents of...).
• Refer to the legal name of the entity as they are listed in the FDP Expanded Clearinghouse (see #4 above)
• If you are still unable to find the subrecipient and wish to initiate an agreement, send a vendor application and set-up a vendor profile through Purchasing.  Information regarding new vendors may be found here: https://uiowa.edu/ap-purchasing/tools-vendors

7. There are so many addresses for the subrecipient, which one do I choose?

• Refer to the Payment Address of the entity as listed in the FDP Expanded Clearinghouse (see #4 above)
• Look for the address that matches, or closely matches, the Payment Address on the Subrecipient Information Form.  To update a vendor address, please contact Purchasing's Vendor File Team (purchasing-vendor@uiowa.edu).  Please note that this will not stop your request from being submitted to DSP.

8. I have several different scopes of work for the same subrecipient, how do I keep them straight?

• We have included a field on the request form for a Nickname.  This is useful for keeping several subawards with varying SOW’s straight (e.g. CORE B, CORE C, Project 1, Project 3, etc.)