Existing Subawards

1. The PI is responsible for monitoring the subawardee's performance, monitoring and compliance with the prime award and subaward terms, and for reviewing and approving invoices.
2. Grant Accounting is responsible for monitoring the subawardee's compliance with audit, financial, and equipment reporting requirements.
3. COIR is responsible for monitoring the subawardee's compliance with the PHS conflict of interest policy.
4. Subawardees are paid by submitting an invoice to Grant Accounting. Grant Accounting processes the invoice and forwards it to Accounts Payable.
5. Accounts Payable generates one of the following payment voucher reports depending on the dollar value of the payment or if it is a capital equipment purchase.
   • Assumed Receipt Voucher Report - This voucher report provides departments information on invoices which have been received by Accounts Payable and entered into the AP/PO PeopleSoft system for non-equipment purchases and purchases under $10,000. One copy of this report is sent via e-mail to the requesting department. Payments are automatically made within the voucher terms unless Accounts Payable is notified prior to that date.
   • Capital Equipment Voucher and/or Purchases Greater Than $10,000 - This voucher report provides departments information on invoices which have been received by Accounts Payable and entered into the AP/PO PeopleSoft system for capital equipment purchases and purchases over $10,000. The AP/PO PeopleSoft system automatically puts these vouchers on a hold status. Two copies of this report are mailed to the department requester. The department must complete receipt and equipment information and return the voucher report to Accounts Payable to release payment. When the completed voucher report is returned, Accounts Payable will remove the hold status, which releases the voucher for payment according to the payment schedule. If for some reason the voucher should be held before payment is created, please e-mail (acntpay@uiowa.edu) or call Accounts Payable (335-0115) with justification.

• No payments should be approved without verification by the PI that the subawardee is performing the scope of work as requested and in compliance with the terms of the prime award and the subaward. Payment processing according to the standard UI Accounts Payable procedures assumes the PI's verification.