Outgoing Subaward Roles and Responsibilities: Grant Accounting Office (GAO)

Draft Subaward Stage

Reviews the OGS Request

  • Reviews the OGS Request to:
    • Match the budget to the original budget included in the prime award (if applicable.)
    • Verifies assignment of accounting master file key (MFK) including verifying institutional account 6230 or 6231.
    • Reviews UI Subaward Information Form (FORM I) for audit information and subaward agreement type.
    • Closes review in OGS

Completed Subaward Stage

Reviews Invoices

  • Verifies that required information has been included on the invoice.
  • Verifies total cumulative expenses do not exceed authorized budget.
  • Verifies invoice period is within subaward period.
  • Determines if $25,000 threshold has been met for IAcct and F&A requirements.
    • If over threshold, notify purchasing to adjust IAcct to "not subject to F&A".
  • GAO approves invoice for payment and routes to AP processing
    • If final invoice, GAO will scan and send via email to department for approval.